Parish Document Management using Evernote

One thing is clear: a lot of paperwork comes into the Vicarage; from letters to faculty applications for gravestones; from missives from the diocese to all kinds of sketches I make on the back of envelopes about genius liturgical ideas. Filing physical paper is hard, and you can never find the bit you need…

I have tried document management in the past and the problem has been one of cataloguing… giving it a title and an indication of contents; so I quickly abandoned that a few years ago. But things have got so much better recently…

Evernote Web

However, for over a year I have been using Evernote to collate, well, everything: from making a note of the food order at Wetherspoons to quickly writing down the name of the person who needs to be prayed for. You can import pdfs and images as well as sound files into Evernote and they can be indexed.

So now, when a letter comes in, I scan it into Evernote. The complete search facility means that items can be found really quickly. I then file the paperwork knowing that I can quickly look it up, cross reference it and (most importantly) find it again.

You can share folders with others, so you can create places to brainstorm ideas. That’s going to be a major collaborative tool in the future.

I have a paid account, but the free one works very well. The difference is in how much you can import each month. A free account is plenty…